Official Transcript Requirements
What is an official transcript?
Official transcripts are documents sent directly to the admissions office from institutions maintaining such records, such as the Department of Education, or national examination board. Official transcripts can be sent by mail or electronically through certain secure electronic delivery services, such as Parchment, e-Script-Safe, MyCreds or National Student Clearinghouse.
Official transcripts must be sent from your school or government agency directly to the Admissions Office before the final transcript deadlines to finalize your admission offer.
Unofficial transcripts can be used for an admission evaluation and can be uploaded in your Student Centre.
Please note: Transcripts received by the admissions office become the property of the University of Calgary and can't be returned or forwarded to other institutions.
Submitting transcripts
Hard copy transcripts can be sent by mail/courier in a sealed envelope to:
Faculty of Graduate Studies
MacKimmie Tower, Second Floor
2500 University Drive NW
Calgary, Alberta, Canada
T2N 1N4
Email transcripts must be sent directly from the issuing institution's transcript office to gradtranscripts@ucalgary.ca
Official transcripts to finalize your admission
An official transcript includes the following information pertaining to the student at the time that it’s issued:
- Name, student ID number and birthdate (day and month)
- Program and faculty
- List of all courses registered in, attempted and/or completed
- Grades received for courses attempted and/or completed
- Grade point average (GPA) for each term
- Units (credits) per course
- Degrees awarded
- Transfer credits received
- Honours and awards received
- Current academic standing and non-academic misconduct conditions
Document translation
If your original documents are not in English, you must request a second set of documents to be given to a translator for a notarized word-for-word English translation.
Transcript file(s), including English translations and/or degree certificates (if applicable), must be amalgamated into one PDF file per institution, and clearly outline the following:
- Terms
- Institution grading scale
- Course weight (units/credits)
- Grade
Transcript deadlines
Applications, transcripts and all supporting documents must be submitted 11:59 pm MT on the application deadline date for each program. It is the responsibility of the student to ensure that transcripts arrive before the application deadline, and that referees are aware of this deadline.
Important Information
- Transcripts for courses taken at the University of Calgary are not required
- Official Transcripts may be sent to the Faculty of Graduate Studies from the institution or mailed to you and you can mail them to us yourself
- Open official transcripts are not considered official
- Your official transcript is a record of your academic activity, and it cannot be altered in any way
Unofficial transcripts
Unofficial transcripts are academic transcripts that an applicant has access to that have not come directly from the issuing institution to the admission office.