Police Information Checks

Police Information Checks are required of all Bachelor of Education students heading into a field experience semester.


Information for All Students

A current, clear Police Information Check (PIC), including a Vulnerable Sector search, is required of all students participating in field experience. Students are required to present their clear PIC to the Undergraduate Programs in Education (UPE) office as directed by the Field Team.

Please Note: Students without a current and clear PIC will not be allowed to participate in field experience.

You should keep your original PIC, as you will need to present it to the principal or other designated school official at the beginning of your placement. Failure to produce a current and clear PIC is grounds for the immediate termination of the placement.

Processing for PIC can take six to twelve weeks. To avoid delays in your program, please obtain your PIC as soon as possible after the stated dates communicated below.

Note I: Searches through the Backcheck website are NOT acceptable. ePICs are also NOT acceptable. You must apply for your PIC in person!

Note II: Please open your PIC once you receive it - you'll want to see that your PIC is clear (not something you want to discover after you have already brought it in to our office)!

Note III: Please have your PIC mailed to your home address, and NOT Undergraduate Programs in Education - we cannot receive or retain PICs!

To request a Police Information Check, you must visit a Calgary Police Services or RCMP detachment in person. You will also need to present your Police Information Check Letter, issued by our Field Team via email.

Where to Obtain Your Police Information Check

  • Students Who Have Lived in Calgary for More Than 12 Months: You must arrange for a Police Information Check and Vulnerable Sector Search through the Calgary Police Services – Police Information Check Unit. For locations and additional details, please refer to the Calgary Police website via Police Information Check Locations. Please note that the online process is not available to UofC students - again, ePICs are not acceptable.
  • Community-Based Students and Students Who Have Not Yet Moved to Calgary: You must arrange for a Police Information Check and Vulnerable Sector Search through the nearest local police service or RCMP detachment in the area in which you currently reside. Please note that this process must be completed BEFORE the Fall semester. You will be unable to obtain your Police Information Check in Calgary.

All students taking 400 or 500-level Education courses in a given upcoming academic year must return their signed and witnessed 'Notice Regarding Requirement for Police Information Check' to the Undergraduate Programs in Education office as directed by the Field Team. This form is an acknowledgement that you are aware of the requirement to have a Police Information Check completed prior to starting your field experience. Please note the consequences for not having a clear Police Information Check in place, as detailed in the 'Notice'.

Notices must be read, signed, include a witness signature, and returned to the Field Team electronically (a scanned, emailed copy to upefield@ucalgary.ca) as soon as is possible.

Notices are due, at latest, August 1st.

Students taking 400 or 500-level Education courses in an upcoming academic year will be provided with a 'Police Information Check' letter, in addition to the above 'Notice', by our Field Team. You must provide this letter, in addition to your identification, to the Calgary Police Services, local police service, or RCMP to obtain your Check. Letters are ordinarily generated and emailed to students during the Spring and Summer semesters. 

Checks must be dated July 1st or later, as they are valid for one year.

Clear Checks must then be presented to the Undergraduate Programs in Education office staff as is detailed below. Checks will then be returned to students once reviewed, as students must retain the original.

  1. On-Campus Students

    On-Campus students are requested to present their Checks during the following dates and times:

    Fall 2019 Dates

    Checks can be presented to Undergraduate Programs in Education staff on:

    Monday, September 9th, 10.00am - 1.00pm, or;

    Tuesday, September 10th, 10.00am - 1.00pm

    in EDT 146.

  2. Community-Based Students

    Students are requested to present their Checks during the following dates and times:

    Fall 2019 Dates

    Checks will be shown to staff via the distance-learning technology Zoom. Students will need to book a Zoom appointment for their preferred time, during the following dates:

    Evening Sessions

    Tuesday, September 3rd, 4.30 - 5.30pm, or;

    Wednesday, September 4th, 4.30 - 5.30pm, or;

    Tuesday, September 10th, 4.30 - 5.30pm, or;

    Morning and Afternoon Sessions

    Monday, September 9th, 2.00 - 4.00pm, or;

    Tuesday, September 10th, 9.00 - 11.00am

    Please Note: Zoom appointments are booked for 5 minutes, maximum. You are required to log on to your Zoom session early and wait in the meeting room for an Advisor to view your Check. This will also prevent time delays due to troubleshooting technical issues.

I am in the Four-Year or Concurrent pathways, and am not taking Field Experience Education courses this year. Do I need a Police Check?

Nope! You only need a Check when you are heading into your Education-specific courses.

I accidentally got an ePIC! What should I do?

Unfortunately, you will have to apply for another Police Information Check, in person - we cannot accept ePICs.

I applied for my Check quite late, and won't have it in time for the above dates. What should I do?

Bring your Check into our office, EDT 230, as soon as you have received it. You must have the Check 'in-hand', and have shown it to our office, prior to the start of your Fall semester field experience. We should see your Check by the 400 or 500-level course drop deadlines, so that we can be sure you are able to proceed into your Field Experience semester before decisions regarding course registration have to be made. If you will not make that date, please contact your Field Advisors per their contact information below.

I don't have my Check yet, but I do have my receipt - does that work?

Unfortunately not: we have to be able to note that we have seen a completed, clear Check. However, you should hold onto your receipt in case you need to follow-up on the processing of your Check.

Who can witness my Notice Regarding Requirement form?

Anyone can witness your form: a friend, family member, or acquaintance - but, they must be present when you sign your form!

I missed the August 1st deadline for submitting my Notice. What should I do?

Please submit it as soon as is possible, via upefield@ucalgary.ca.

I missed the assigned times to show staff my Check. What should I do?

Please bring it in to our office, in EDT 230, to show staff by September 12th.

I'm participating in Teaching Across Borders. What should I do?

Please bring your Check in to EDT 230 as soon as you have received it.

Note: We will not view Checks before the assigned dates if you are not participating in TAB.